Frequently Asked Questions about your Maui wedding. It all feels so overwhelming! Where do I start?
My mission is to make your wedding planning easy, effortless and enjoyable. I’ve heard so many couples tell me how
overwhelming it is with so many different Maui wedding companies offering many different options. I’ve tried to simplify the planning process for you by starting with just the basics, then allowing you to add on whatever other services you’d like.
- Begin by choosing one of our three packages by deciding on your venue preference.
- We offer only two types of venues, either beach or private restaurant lawn. The two private lawns are on either the south side or the west side.
- Give us a call to discuss the best beach venue based on either privacy or convenience to where you’ll be staying.
- Choose one of our private lawns if you’d like to have chairs for your guests, or our elegant bamboo canopy draped with white or ivory gauze.
- Choose the services you’d like to enhance your wedding.
- Complete our online Reservation Form and request an itemized invoice.
- Pay the deposit to confirm your date and vendors.
- After all the vendors have been confirmed, you’ll receive an email confirmation with all the details, including a ceremony questionnaire and detailed timeline.
What is the best time of day to have a beach wedding in Maui?
- Since it begins to get unbearably hot on the beach after 10am, and is still very hot up to an hour prior to sunset, we highly recommend either a morning or sunset beach wedding.
- For a morning wedding, the best time to begin is between 8:30 and 9:00.
- For a sunset wedding, we base the starting time on your photo package and the time of the sunset, which will be between 45 minutes to an hour and a half prior to sunset. You’ll still have plenty of bright daylight for photos.
- If you plan to go to a luau, it’s best to plan it for the day prior or day after as the check-in time for the luau is the same time you need to begin your sunset ceremony.
- If you have your heart set on attending a luau on your wedding day, we recommend a morning wedding.
- We can start your wedding as early as 4:30pm if you’d like to attend a luau afterwards, but know that you and your guests may be very hot and uncomfortable, and your photos will not be their best.
What is the best time for a wedding on the private lawn?
- Since the best photography is dependent upon ideal lighting, we recommend either a mid-morning or late afternoon wedding in order to avoid the harsh lighting and shadows during the middle of the day. You also need to consider the heat, as you don’t want to be sweating and squinting in all of your photos.
- A morning wedding at the Wailea Lawn would begin anywhere from 9-11am, or 10-11am at the Kapalua Lawn. A 10:00 ceremony is recommended at both locations.
- A late afternoon wedding can be planned with the photo session ending at sunset, or up to an hour earlier if you plan on having your reception at the restaurant and want to join your guests before sunset.
Can I make changes after my wedding is confirmed?
- You may add any services or products to your wedding up to a day prior to your wedding as long as they are still available.
- For any services or products already confirmed, you may cancel up to 45 days prior to your wedding, or 90 days prior for holidays and high-demand dates, with a $25 service fee.
- No services may be canceled within 45 days of your wedding, or within 90 days for holidays and high-demand dates.
What if I need to cancel or reschedule my date?
- If you need to cancel your wedding up to 45 days prior to your date, or 90 days prior for holidays and high-demand dates, your deposit will be non-refundable for any reason.
- The deposit covers our time and expenses in planning your wedding for you. Most of our work as the wedding planner goes into the planning of your wedding, not the actual wedding day.
- If you cancel your wedding within 45 days of your date, or 90 days for holidays and high-demand dates, your payment in full is non-refundable.
- If you need to reschedule your wedding, there is a reschedule fee of up to 10% of the cost of your wedding, plus any price increases. No changes are allowed for holidays and high-demand dates.
- Only one change of date is allowed, and a firm date within one year of the original wedding date must be confirmed at the time of postponement.
- The private location deposit is non-refundable and must be repaid for the second ceremony date scheduled.
- Payments are non-transferrable to another couple.
How do we apply for our marriage license?
- Applying for your marriage license is very easy and quick in Hawaii.
- No blood tests are required.
- I will schedule your license appointment with the agent on Maui. Your appointment will take about 15 minutes.
- You will be sent instructions in your confirmation email with links to the online application.
- Complete instructions can be found HERE.
Is our marriage license valid worldwide?
- Yes, your marriage license will be valid in your home country.
- Some countries may require an Apostille, which must be filed by postal mail.
- Complete instructions can be found HERE.
What if it rains on my wedding day?
Though we rarely have an issue with the weather, one of the few drawbacks of having an inexpensive beach wedding venue is that there is no dependable backup. In the event of rain, we will make every reasonable effort to move or reschedule your wedding. Our possible options include:
- Move to a different beach with no rain. Sometimes it can be clear just a few miles down the coast.
- Hold your wedding in the atrium of Gannon’s Restaurant, provided they have availability and you are marrying on the south side.
- Hold your wedding on the lanai of your hotel.
- Postpone your wedding to the next date when all confirmed vendors are available.
- We will consult with you to see what your preference would be. A reschedule fee and additional West side travel fee may apply.
- If you’re getting married at one of the private lawns, the restaurant will provide a covered area where you can hold your ceremony.
- All services reserved will be non-refundable.
- In the event of rain or inclement weather, no refunds or partial refunds will be offered for any services, rentals, or products ordered, even if you’re unable to use them due to rain.
- If your ceremony is postponed to another day, you will be responsible for any additional charges incurred for all services and products.
Do I need a permit to get married on the beach?
- Yes, everyone must have a permit from the State of Hawaii Department of Land & Natural Resources in order to hold a ceremony on the beach.
- We carry the required liability insurance and will purchase the permit for you.
What are the DLNR’s rules for getting married on the beach?
- The maximum number of people allowed on the beach permit is 30 people, including the wedding couple and vendors.
- The maximum amount of time allowed is two hours, but we base the time on your photography package.
- A Maui beach permit does not imply privacy or exclusive use of the beach. You will be sharing the beach with other beach users.
- There is no limit to the number of permits issued at any beach.
- We are not allowed to reserve any certain spot on the beach.
- No structures including chairs and archways are allowed on the beach for a wedding ceremony. You may bring a beach chair or two for the elderly or infirm. We do not keep beach chairs in stock so cannot provide them for you.
- NO ALCOHOL is allowed on any of Hawaii’s beaches.
- The beach must be left as found and all plant decor and petals removed. This can be arranged for you for an additional fee if you have an onsite coordinator.
Can I marry on any beach?
- The DLNR allows weddings only on certain beaches. Weddings are not allowed on Ka’anapali Beach.
- All the beaches are quite different, so we will recommend one based on your preferences for convenience or privacy.
- For weddings on the west side, there is normally a travel fee charged for each of the vendors traveling from other parts of the island. Very few of our vendors live on the west side.
What if I want to hire some of my own vendors or venue?
- If you’d like to do part of the planning yourself and hire one of your own vendors, or arrange for the venue, we still have to be involved with them for coordinating the timing of the ceremony.
- This service is not covered in our basic package price.
- There will be a service fee of $50 per vendor or venue to coordinate with them on your behalf.
Do your weddings include an onsite coordinator?
- To save you unnecessary costs, we do not include an onsite coordinator in our basic beach wedding package when fewer than 6 guests are in attendance.
- An onsite coordinator is necessary for 6 or more guests for a beach wedding. This will take the pressure off the officiant and the photographer in instructing your guests where to stand and to be sure the ceremony begins on time.
- An onsite coordinator is included in the private venue packages and is required by the venue.
What does the onsite coordinator do?
Your onsite coordinator will:
- receive the couple’s names and phone numbers prior to the wedding to have if needed on your wedding day.
- know who all the vendors are and contact them if anyone is running late.
- know how many guests you have, who the parents and attendants are and their names, if you have a flower girl or ring bearer, who will be walking the bride in, and if the couple wants to see each other before the ceremony.
- greet your guests when they arrive, direct them to the ceremony spot, and show them where to stand on the beach.
- make sure that your wedding gets started on time.
- direct the bride and any attendants when to begin walking in.
- answer any questions and offer assistance if necessary.
Can I be guaranteed certain flowers or flower colors?
- While we will do our very best to provide the types and colors of flowers you’d like, we regret that we cannot guarantee the exact flowers or colors.
- Due to the difference in computer screens and the color enhancement of some images, the true natural colors may vary from what you are expecting.
- Because the islands are so remote and many of our flowers have to be imported, they sometimes don’t arrive in the best condition, or they get confiscated in Customs due to a bug or mold infestation.
- When necessary, our florist will do her best to make suitable substitutions.
- Flower selections will be based on availability.